Frequently Asked Questions

For new or recently started Community Groups


Where can I find information about how to set up?

Please note: CCF does not offer advice or make recommendation on appropriate governance structures for individual charities or community interest companies. Specific advice relies on a detailed knowledge of an individual group’s circumstances. The information and links to third party resources provided in this section are for general guidance only. We recommend you seek independent professional advice in relation to your own specific circumstances.

 

Sources of information:

  • Setting up a charity or a social enterprise can seem daunting but it is imperative to plan carefully. Mistakes at the beginning can sometimes be difficult to change later.
  • The Small Charities Coalition offers free set up resource tool to help guide visitors through the process. https://charitysetup.org.uk/#getting-started.
  • The foundation resource for all things ‘charity’ is the Charity Commission. The information provided is more detailed and an essential reference resource for most queries on charities. https://www.gov.uk/set-up-a-charity
  • If you are considering setting up a Social Enterprise, this is a good suite of information and resources. https://www.gov.uk/set-up-a-social-enterprise
Where can I find information about governance options for my group?

Please note: CCF does not offer advice or make recommendation on appropriate governance structures for individual charities or community interest companies. Specific advice relies on a detailed knowledge of an individual group’s circumstances. The information and links to third party resources provided in this section are for general guidance only. We recommend you seek independent professional advice in relation to your own specific circumstances.

 

It is imperative that your chosen charity or social enterprise structure reflect your current and future needs. Your structure will be defined in your governing document, usually called an Articles/Memorandum of Association. Your governing document is a set of rules for how you run your charity. Supplying us with your governing document is a mandatory requirement in the grant application process.

 

The charity commission offers guidance and model documents.  https://www.gov.uk/guidance/how-to-write-your-charitys-governing-document

Do I have to be a charity or social enterprise to apply for a grant?

No, you can be a community group or association, as long as you have a constitution, a bank account, and are operating in Cornwall.

 

You will need to be able to provide the following evidence with your application:

  • A recognised governing document e.g. Constitution, Articles which outlines the organisation’s objectives – and it must have a Dissolution Clause.
  • A minimum of three unrelated members on your Management Committee.
  • If you are working with children and/or people at risk, a Safeguarding Policy must be in place. We would expect to see your Safeguarding Officer’s named and contact details within this policy.
  • Up to date annual accounts for your organisation.
  • A bank account in the organisation’s name which requires two unrelated signatories for all withdrawals.
  • All relevant Insurance Policies; an Equal Opportunities Policy.
  • A written reference from an independent referee could be requested by CCF at any stage of the application process.

Funding available and eligibility


What funding is available?

Each grants programme that we manage has criteria outlining the types of projects that can be considered, and the size of grant you can apply for. To find which one is most suitable, we recommend you look at the criteria for each programme and the fund supporting it.

How much money is available?

The size of grants available varies for each fund and is dependent on specific criteria laid out by the donor, the type of project and what can reasonably be achieved with the money. Funding criteria can specify grants of typically between £500 to £5,000.

What are the key areas of activities you will fund?

We will fund:

  • Organisations whose work primarily benefits people living within Cornwall and the Isles of Scilly.
  • Organisations that are ‘not for profit’, such as charities, community groups and social enterprises, that can demonstrate a clear community benefit in their constitution or governing document. The governing document should state clearly how any profits are to be reinvested for community benefit. There is no requirement for applicant organisations to be registered charities.
  • Regional or national organisations working in Cornwall & the Isles of Scilly may be considered if they can demonstrate that they are the best organisation to tackle a particular issue or address a specific need and there is no local organisation able to do this. We are unlikely to fund regional or national organisations that are simply requesting a contribution towards a percentage of their core costs, relative to the proportion of their beneficiaries who live in Cornwall.

 

Please also note:

  • Where partnership applications are received, we will consider project proposals where some of the partner organisations are based outside Cornwall and the IOS, but we would expect local organisations to take a lead in that partnership.
  • We will give priority to frontline organisations that are working directly with local people ‘on the ground’.
  • Where organisations are ‘in crisis’, we will endeavour to offer our support but this may not necessarily be financial support.
Who can apply?

Not for profit community groups or social enterprises operating in Cornwall (you don’t need to be a registered charity, but your activities must be considered charitable). You must have the following:

  • A recognised governing document e.g. Constitution, Articles which outlines the organisation’s objectives and it must have a Dissolution Clause.
  • A minimum of three unrelated members on your Management Committee. Or if you are a Registered Charity, you must have three unrelated Trustees registered with the Charity Commission.
  • If you are working with children and/or people at risk, you must have a Safeguarding Policy in place. We would expect to see your Safeguarding Officer’s named and contact details within this policy.
  • You must be able to provide up to date annual accounts for your organisation. You must have a bank account in the organisation’s name which requires two unrelated signatories for all withdrawals.
  • In date relevant Insurance Policies.
  • Equal Opportunities Policy.
  • A written reference from an independent referee could be requested by CCF at any stage of the application process.
Are there activities you cannot consider?

Sorry, we do not fund:

  • Projects not benefiting people living in Cornwall.
  • Retrospective grants.
  • Regional offices of national bodies if they are not independent. I.e. you must have your own local accounts and management committee and benefit local people.
  • Groups that have had a previous grant which has not been managed satisfactorily or has not provided the relevant reporting.
  • Groups with significant financial free reserves.
  • Statutory/public sector organisations such as health authorities, schools, hospitals, parish and town councils.
  • Contribution to endowment fund, payment of deficit funding or repayment of loans.
  • Grant making organisations or bodies who fundraise or distribute grants on behalf of other organisations.
  • Groups whose beneficiaries are not people
    Projects that help only one individual.
Do you consider Community Interest Companies (CICs)?

We welcome applications from CICs. We recognise that they differ from Registered Charities and other voluntary organisations, particularly as they do not have a voluntary governance structure, equivalent to Trustees. As such, our decisions will be based on our regular grant criteria, as well as the following:

  • Have a social purpose outlined in the Articles.
  • Have at least three unconnected Directors, the majority of whom are not paid.
  • Have an asset lock clause that ensures funds and assets are transferred to a body with charitable objects in Cornwall on closure of the CIC.
  • Have a system to ensure decisions on Directors’ remuneration are not taken by those Directors receiving remuneration.
  • Have a realistic business plan submitted alongside the application

 

Applications will be welcomed for start-up costs or for delivering a new or innovative project that will benefit the community as part of the organisation’s development and must include two independent written references. We will only normally offer a grant towards running costs within an ongoing project for the first three years of operation.

Can individuals apply for funding?

We do administer a small quantity of grant programmes which support individuals living in Cornwall and the Isles of Scilly. Please see our list of grant programmes for the specific criteria.

 

If the grant programme requires an application to be submitted by a sponsor organisation, for the benefit of the individual, we would consider sponsors acting in official capacity. Some examples of these could be:

  • Health Visitors.
  • Social Workers.
  • Doctors/Nurses.
  • Teachers.
  • Representatives of voluntary organisations.

Making an application


What are the deadlines?

Please refer to each grant programme for further information on deadlines. Some programmes have specific closing dates whilst others operate on a rolling basis, and you can apply any time

What application form do I use?

All of our grant programmes have their own online application form. All forms can be accessed by clicking on the Apply section on our website and accessing a link within the details of the specific programme itself. The questions we ask in each programme are very similar, so if we feel that there is a more appropriate programme for your application, we can work with you to process the application through a different programme.

What supporting documents do I need to send with the application?

We require you to upload online a copy of your:

  • Constitution/Memorandum and Articles of Association.
  • Latest annual accounts or income and expenditure sheet.
  • Relevant safeguarding policies.
  • Copy bank statement.
  • Business Plan for CIC.

If these documents are too big to upload, they can be posted to us or scanned and emailed to us.

Do I need to send supporting documents again if I have recently applied?

If you have received a grant from the Community Foundation within the last 12 months you do not need to re-submit all your supporting documents – unless you want to show us any updates or changes. We do, however, need to see your most recent accounts. If you have produced new annual accounts since the last application, please send these in.

Can I apply to more than one grant programme at a time?

An organisation can only hold one grant per CCF grants programme at any one time. Further funding can be applied for – to either continue the existing funded project – or apply for a different project, at the point when the monitoring on the existing grant has been satisfactorily received. The organisation will need to be able to provide convincing evidence of the differences the CCF grant has made to the lives of disadvantaged people they have worked with and the learning that will be applied going forward (where applicable).

 

We can only process one active application per grant programme with a maximum of three active applications at any one time from the programmes that CCF manage (please note grants for individuals or CCF’s Crisis Fund are exceptions).

My groups is new and does not yet have a bank account - can I still apply?

Yes. Please advise us that you are in the process of setting up a bank account. If your application is successful we will need a letter from the bank confirming the account details.

I cannot access the online application - can I still apply?

Our grant programmes have their own specific online application forms. If you are not able to access these for whatever reason, then please contact us for further information on how we can support you with your application.

I don't know if my project meets the criteria of a particular fund - can I still apply?

We ask that you check there is an available grant programme that appears to be a good match for your project before you apply. The criteria for each fund is clearly stated. Applications that do not meet the criteria of our available funds will not be assessed.

What safeguarding requirements do we need to have in place to apply for a grant?

You will need to have an up to date Child Protection Policy and/or Vulnerable Adults Policy (depending on the service users your project works with) and a named Designated Safeguarding Officer.

 

You will need to make sure that all eligible staff management committee and volunteers have a Disclosure and Barring Service Check and ensure that all staff, volunteers and management committee members attend child protection training.

 

Note: some organisations have queried whether such training is required for committee members and trustees, who have no direct contact with children and young people or vulnerable people. Our stance on this is very clear. It is the management committee that is legally responsible for ensuring that such policies are in place and appropriately framed and it is therefore essential that they undertake training that equips them to fulfill this obligation. As it is now unlikely that committee members will qualify for disclosure checks, the need for such training becomes more acute.

After you have submitted your application


I have submitted my application - what happens next?

You will receive an automated confirmation email following online submission of your application. We will then process your application, acknowledge receipt by email, and inform you if any further information or documents are needed.

 

All applications received at the Foundation are subject to a detailed assessment. The purpose of this assessment is to make sure that the Grants Panel, who will make the decision, fully understands the application. As part of the assessment of the application, the organisation or group may be contacted by email or telephone, or the assessor may wish to visit the applicant.

 

We will first check that your application meets the eligibility policies for the grants programme (our First Stage assessment checks). If you are not eligible we will let you know. If you have a fit with the grants programme criteria, we will then assess your application.

Depending on the complexity of the project and size of grant requested, we may contact you for clarification by telephone, carry out a more in-depth telephone assessment, or visit your project during the assessment process.

Will I be notified if I am unsuccessful with my application?

If your application is unsuccessful at a grants panel, you will be notified by email within 10 working days weeks of the grants panel meeting date.

Will I get feedback as to why my application has been unsuccessful and can I reapply?

You will receive an email informing you on this occasion that you have not been successful.

 

If the sole reason for the application being unsuccessful (as outlined in the feedback provided) was due to insufficient donor funds being available for the project activity, it may be worth considering whether the work involved in reapplying to CCF, would be better directed towards other sources of funding, which have a stronger fit with your project – as it could be the case, that CCF continue to lack donor funds for your specific project activity, geography or beneficiary group.

 

Please note: Some programmes are only available for a short period of time and may no longer be open to reapply to.

I need to extend or change some of my project that's been awarded grant - what do I do?

We are able to consider variations and/or extension requests. These must be made in writing to us by email or letter. We need to know the reason for the extension/variation request, when the funding will be spent by and you should submit a new budget together with the planned outcomes (for a variation).

 

By email: grants@cornwallfoundation.com

 

By letter:

 

Suite 1
Sheers Barton
Lawhitton
Launceston
Cornwall
PL15 9NJ

What information will I need to submit for my End of Grant Report?

You will be provided with an online link to your own End of Grant Report at time of award. We suggest you open this link to enable you to understand our requirements for when you are ready to report back. We expect you to keep all invoices/receipts relating to the project.

Why am I being contacted by a Grant Assessor?

Our assessors may contact you if they have any queries about your application or organisation. Please answer their questions promptly by the assessor’s deadline or your application may not be able to proceed to panel.

When will we receive the grant?

Awarded recipients will receive their payment from The Cornwall Community Foundation on receipt of the signed Declaration (sent with the outcome e-mail) and when all grant conditions are met. Payment will be paid by a BACs transfer with the bank details provided.

Monitoring, evaluation and publicity


What sort of reporting will I need to do?

As part of the terms and conditions of your grant, all groups must complete our online monitoring form. This link is sent to you with your outcome e-mail. We do ask that the monitoring form is completed in full and returned to us no later than a year from the panel date, or when your project is complete – whichever is sooner. Please do submit it with any additional information you may wish to include.

Publicity for your project

Cornwall Community Foundation must be recognised as the donor and the grant recorded as restricted funds in your accounts. Please use the Community Foundation logo on any appropriate literature or website relating to the project. Please contact us for logo use.

 

Once a grant is awarded, your group name, the amount we have awarded and the overall purpose of the grant may be published on the Cornwall Community Foundation website, Twitter and Facebook. If appropriate, the Community Foundation may also use your project for other publicity purposes.

 

We love receiving case studies, photos and video materials from your project that we can share with the donors who have supported your work and potential donors who may be willing to support other projects.

 

Please do try and capture as much information to make the project come alive to the donor as possible, permissions allowing.